• Academic records/transcripts files
• Accident reports files
• Affirmative Action/Equal Opportunity files
• Applications for employment files
• Applications for graduation files
• Bank statements/cancelled checks files
• Budget files
• Career planning/placement files
• Comprehensive examinations and exam results files
• Conferences and workshop files, conducted by or attended by university personnel
• Contracts, leases, and agreements files (facilities/services/equipment used by the university)
• Course enrollment files
• Course lists
• Course (new) proposals files unless included in Curriculum Committee or Graduate Council files
• Course Syllabi/Outlines Files
• Credit by examination files
• Degree check files
• Drop/Add forms files
• Energy and utilities files
• Examinations/tests (completed) files
• Faculty recruitment files
• Financial aid/student loans files
• Fire and safety files
• Grade distribution files
• Graduate listings files
• Grant proposals, unapproved
• Grants administration files (receipts, purchase orders, equipment lists, accounting records etc.)
• Grievance files
• Instructor class rolls/grade sheets files
• Leave files
• Loan recipient college enrollment verification files
• Mailing lists
• Maintenance services files
• Overtime files
• Payroll time sheet files
• Personnel files, non-faculty
• Photographic negatives
• Photographic prints and other visual media (e.g. CDs, DVDs, etc.) which are untitled, undated and do not indicate names of individuals included
• Placement tests and scores listings files (composite or individual test scores)
• Position descriptions, non-faculty
• Promotion files
• Prospective graduates files
• Purchase order files
• Receipts
• Scholarship reference files
• Search committee files
• Staff meetings files
• Staff recruitment files
• Student internship/assistantship files
• Student locator (address) files
• Student ranking files
• Student records changes files
• Student teaching certification files (to student records, Registrar's Office)
• Supplies and equipment files
• Surplus property files
• Surveys, individual responses
• Telephone billing files
• Tenure files
• Textbook requests and orders files
• Time cards
• Transfer admissions files
• Transfer equivalent files
• Travel request files
• Travel reimbursement files
• Veteran's benefits files
• Work order files